Key to security

Key to security

Key & Asset Management Systems and Solutons

Keytracker has an extensive range of security solutions for your business. As well as secure, systems are easy to use and accessible. From a standard key safe box to advanced electronic key control systems, find a solution to suit your needs that will manage your keys, stock and equipment.

The Keytracker Mechanical Key Systems provide a dependable and trusted solution for managing and tracking your business keys, tools, stock and equipment. We offer a secure, long-lasting key security systems for a wide range of commercial and industrial environments.

The Keytracker Key & Asset Control Software allows you to easily track key & asset movements in real-time. Monitor your staff, keys and assets through a simple user interface and avoid the challenges of dealing with a lot of keys & assets.

The Keytracker Smart Locker Systems have unique and state-of-the-art RFID technology, smart charging facilities and provide secure storage for any device or equipment. The Keytracker Lockers intelligent software ensures all devices are charged before being removed by a student from the lockers.

The Keytracker Electronic Systems we use are easy to implement so that your keys are quickly accessible for your employees. Each user will receive unique login details. All transactions are immediately logged and submitted to an advanced key management software application.

The University of London had identified an issue with the way keys in student accommodation sites were being managed. Initially, 7 student accommodation sites and one administration building were identified as requiring a system for managing keys to areas within the campus building, as well as master keys to student halls and areas such as rooftops and boiler rooms.


The university needed to ensure keys to areas that were out of bounds were securely stored to ensure the safety and security of students living in the residential buildings. These same keys, however, needed to be easily accessed by security and maintenance professionals across all 7 residential sites.

 The administration building had a similar issue but with keys to a variety of office spaces; these keys needed to be readily available to only those who were authorised to use the facilities and security staff.


Keytracker worked with the University of London to provide 8 electronic key management systems for the 8 locations. The systems, which can hold 520 key sets and have pin code access with individual codes for each approved user, allow staff to see who has removed a key and at what time.

Each key system holds the master keys for the corresponding building and is linked together with Keytracker Software, allowing quick access to the approved staff as well as a full audit trail.

Andrew Howarth Deputy Head of Residential Accommodation, at The University of London, said: "Since having the systems installed across our sites we have seen a decrease in time spent finding the correct keys for a building or area and have full visibility of who has accessed keys at what time and for how long. It is now obvious if a key is missing and we can easily identify who has it, the system also makes people more accountable for ensuring shares spaces are left clear and tidy.”

Midlands-based Wilkinson Primary School identified an issue with their key management when school children were unable to attend a cross country meet.


Wilkinson Primary School has a number of vehicles that are used to take school children to events and trips and the keys to these vehicles were kept on hooks in a cabinet alongside building keys, container keys, fire panels etc.

One of the risks of managing keys in this way became apparent when a member of staff took a number of children out in one of the minibuses; the member of staff in question had inadvertently taken the keys to the other two buses which were needed the same day to take pupils to another event.

This, unfortunately, lead to disappointed pupils and parents. However, issues such as these are not the only risk with poor key management and also leave the opportunity for keys to fall into the wrong hands, vehicles to be out of the premises and unaccounted for and lost entirely with the possible need to change locks and replace keys.


Keytracker identified a mechanical system with a capacity of 50 key positions secured inside a self-closing push-button access cabinet as the most suitable fit for their requirements to attach minibus keys to position-specific Keytracker pegs that required a teachers identity peg to release the keys and then remain locked in place until the keys were returned.

Since having the Keytracker Mechanical System installed, the school has been able to face the challenge of missing keys better.

The headteacher at Wilkinson Primary School said:

"Life, since the cabinet was installed, has become much easier, no wasting valuable time searching for missing keys."

"Keys are easily tracked and access to them can be continually monitored. Pleasingly the installation team gave us succinct training and were accommodating enough to work around our daytime schedule. In short a great product, I don't know how we managed without it."

Keytracker was established in 1996 to tackle the challenges faced by businesses handling multiple key sets

The last 20+ years has seen the business evolve, with successful expansion into new markets and development of our product line to provide the broadest range of solutions on the market for the management of keys and valuable equipment. Today we are proud to be a privately-owned business still, allowing us the agility to decide where investments and developments should be made to fit the needs of our customer best. As such our in-house Research and Development teamwork to ensure we are always providing the best, most reliable solutions on the market; allowing our customers to do what they do best, without the interruption of misplaced or unsecured keys or equipment. Keytracker Ltd is the most prominent provider of both mechanical and electronic key and equipment control systems for the workplace. We currently have many resellers, distributors, franchisees and agents that offer our products globally to customers. Keytracker is keen to offer our vast experience and expertise in managing keys and assets to qualified, ethical and professional individuals and companies. We strive to create systems that are entirely suited to the customer's individual needs and work hard to develop new products to fill gaps in the market. We currently offer the broadest range of products available, ensuring you can offer your customers everything they need in terms of key and equipment security. Keytracker continually supplies the most up to date and "ideal" management cabinets, software & systems for our customers' specific requirements. Keeping track of all keys and equipment, at only the best possible value for money, worldwide.

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MEB Media Publishing (UK) Ltd

13 Princess Street,
Maidstone, Kent
ME14 1UR
United Kingdom

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